MainePERS 2026 Annual Board Work Plan
January
Pension Administration System Update
February
Finance & Audit Committee
- Annual selection of Chair and
Vice Chair - Quarterly Internal Audit Report
Quarterly Investment Reports
March
Employee Satisfaction Survey
Quarterly Investment Education
- Internal Rate of Return (IRR) – Private Markets
MaineSTART Quarterly Review
Actuarial Experience Study – State Funded Plans
External Auditor Bid Process
April
Finance & Audit Committee
- Annual Budget – Review
Fiduciary Education
Actuarial Experience Study – PLDs
May
Finance & Audit Committee
- Annual Budget – Vote
- Quarterly Internal Audit Report
Annual Budget
Member Satisfaction Survey
Quarterly Investment Reports
June
Actuarial Practices Education
- Peer Best Practices – Comparison to Peer Systems
Actuarial Economics Assumption Review
GLI Premium Study and Premium Setting for State-Funded and Teacher Plans
Quarterly Investment Education
- Peer Best Practices – Comparison to Peer Systems
MaineSTART Quarterly Review
Board Self-Evaluation Survey
July
Rate Setting for State-Sponsored Plans for FY28-29
Staffing Succession Plan
August
Finance & Audit Committee
- Enterprise Risk Management
Assessment - Quarterly Internal Audit Report
Annual COLA Approval
Board Self-Assessment Survey
Results/Discussion
Governance Practices Education
Disability Retirement Experience Survey
Quarterly Investment Reports
GLI Premium Setting for PLDs
September
Board Education Plan
Investment Policy Review
Quarterly Investment Education
Proxy Voting Report
MaineSTART Quarterly Review
Enterprise Risk Management Assessment
CEO Annual Self-Assessment Due
Actuarial Audit
October
Annual Actuarial Valuation
- UAL Update
Annual Audited Financial Statements
Strategic Plan Update
Key Performance and Risk Measures
Conduct CEO Annual Review Survey
November
Finance & Audit Committee
- Employer Reporting Update
- Quarterly Internal Audit Report
Board Officer Elections
Finance and Audit Committee Appointments
Annual Board Calendar
Annual Board Work Plan
Annual Review of the Trustee Charter
Board Policy Review
Employer Satisfaction Survey
CEO Annual Review
Quarterly Investment Reports*
December – Portland Office
ESG Report & Policy Review
Quarterly Investment Education
MaineSTART Quarterly Review
Annual Conflict of Interest Statement
Annual Board Work Plan – Frequency Schedule
Quarterly
Finance & Audit Committee Meetings (1.6)
- Internal Audit Reports (1.6)
Quarterly Investment Education (1.8)
Quarterly Investment Reports:
- Rebalancing Report (2.1)
- GLI Current Asset Allocation (2.1-A)
- RHIT Current Asset Allocation (2.1-B)
- OPEB Current Asset Allocation (2.1-D)
- Investment Quarterly Review
- Risk Diversifiers Quarterly Review
- Private Markets Quarterly Review
- MaineSTART Quarterly Report (2.1-C)
Annually
Board Calendar (1.10)
Board Work Plan #
Review of the Trustee Charter #
Board Education Plan #
Board Policy Reviews (review 1/3 each year)
Board Self-Assessment (1.7) & Continuing Education Needs #
Conflict of Interest Statement (1.3)
Budget (1.6)
Audited Financial Statements (1.6)
Fiduciary Education (1,8)
Governance Practices Education (1.8)
Actuarial Practices Education (1.8)
Lines of Business Education (1.8) – Mission Moments
Actuarial Economic Assumptions Review (2.2)
Actuarial Valuation (2.2)
Investment Policy Review #
ESG Report (2.6; 5 M.R.S. §1957(5))
COLA Approval (5 M.R.S. §17806; Rule 803)
Enterprise-wide Risk Assessment (1.6)
Employer Reporting Update #
Proxy Voting Report (2.7)
Strategic Plan Update #
Key Performance and Risk Measures #
Surveys #
- Member Satisfaction
- Employer Satisfaction
- Employee Satisfaction
- Disability Retirement Experience
Every 2 Years
Rate Setting
(2.2; Biennial Budget; July of even-numbered years)
Finance and Audit Committee Appointments
(1.6; November of even-numbered years)
DEI Education (January of odd-numbered years)
Every 4 years
GLI Premium Study – June 2026
GLI Rate Setting – June and August 2026
CEO Comprehensive Evaluation (4.3; in 2nd year & every 4 years thereafter) – November 2027
Every 5 years
External Auditor Bid Process (1.6) – March 2026
Actuarial Experience Study – March and April 2026 (2.2)
Actuarial Audit – September 2026 (2.2)
Actuarial Consultant Review/RFP – January 2027 (2.2)
Asset/Liability Study – November 2030 (2.1; at least every 5 years, more often as necessary)
Strategic Plan – July/August 2027 #
Board Investment Consultants Review/RFP – October 2027 (2.1)
Custodian Review/RFP – April 2029 (2.1)
Proxy Advisor Review/RFP – October 2030 (2.1)
#Governance Best Practices
Variable
Collective Bargaining Contract Approval – February 2027