MainePERS 2024 Annual Board Work Plan
January
Custodian Review
Proxy Voting Report
February
Finance & Audit Committee
- Annual selection of Chair and
Vice Chair - Quarterly Internal Audit Report
Investment Policy Review
Quarterly Investment Reports*
March
Employee Satisfaction Survey
Quarterly Investment Education
MaineSTART Quarterly Review
April
Finance & Audit Committee
- Annual Budget – Review
Fiduciary Education
May
Finance & Audit Committee
- Annual Budget – Vote
- Quarterly Internal Audit Report
Annual Budget
Member Satisfaction Survey
Quarterly Investment Reports*
June
Actuarial Practices Education
Actuarial Economics Assumption Review
GLI Premium Study
Quarterly Investment Education
MaineSTART Quarterly Review
Board Self-Evaluation Survey
July
Disability Retirement
Experience Survey
Biennial Rate Setting –
State-Funded Plans
GLI Premium Setting
Proxy Voting Report
August
Finance & Audit Committee
- Enterprise Risk Management
Assessment - Quarterly Internal Audit Report
Annual COLA Approval
Board Self-Assessment Survey
Results/Discussion
Quarterly Investment Reports*
September
Board Education Plan
Quarterly Investment Education
MaineSTART Quarterly Review
CEO Annual Self-Assessment Due
October
Annual Actuarial Valuation
- UAL Update
Annual Audited Financial Statements
Strategic Plan Update
Key Performance and Risk Measures
CEO Annual Review
November
Finance & Audit Committee
- Employer Reporting Update
- Quarterly Internal Audit Report
Board Officer Elections
Annual Board Calendar
Annual Board Work Plan
Annual Review of the Trustee Charter
Board Policy Review
Employer Satisfaction Survey
Quarterly Investment Reports*
December
Biennial Finance & Audit Committee Appointments
Divestment Report
ESG Report & Policy Review
Quarterly Investment Education
MaineSTART Quarterly Review
Annual Conflict of Interest Statement
Annual Board Work Plan – Frequency Schedule
Quarterly
Finance & Audit Committee Meetings (1.6)
- Internal Audit Reports (1.6)
Quarterly Investment Education (1.8)
Quarterly Investment Reports*:
- Rebalancing Report (2.1)
- GLI Current Asset Allocation (2.1-A)
- RHIT Current Asset Allocation (2.1-B)
- OPEB Current Asset Allocation (2.1D)
- Investment Quarterly Review
- Risk Diversifiers Quarterly Review
- Cliffwater Quarterly Review
- Real Estate Quarterly Review
MaineSTART Quarterly Report (2.1-C)
Proxy Voting Report (2.7) – semi-annually
Annually
Board Calendar (1.10)
Board Work Plan #
Review of the Trustee Charter #
Board Education Plan #
Board Policy Reviews (review 1/3 each year)
Board Self-Assessment (1.7) & Continuing Education Needs #
Conflict of Interest Statement (1.3)
Budget (1.6)
Audited Financial Statements (1.6)
Fiduciary Education #
Good Governance Practices Education (1.8)
Actuarial Practices Education (1.8)
Line of Business Education (1.8) – Mission Moments
Actuarial Economic Assumptions Review (2.2)
Actuarial Valuation (2.2)
Investment Policy Review #
ESG Report (2.6; PL2021, c. 277)
COLA Approval (5 M.R.S. sec. 17806; Rule 803)
Enterprise-wide Risk Assessment #
Employer Reporting Update #
Strategic Plan Update #
Key Performance and Risk Measures #
Surveys #
- Member Satisfaction
- Employer Satisfaction
- Employee Satisfaction
- Disability Retirement Experience
Divestment Report (PL2021, c. 231)
Every 2 Years
Rate Setting
(Biennial Budget; July of even-numbered years)
Finance and Audit Committee Appointments
(1.6; November of even-numbered years)
Every 4 years
GLI Premium Study – June 2024
GLI Rate Setting – July 2024
CEO Comprehensive Evaluation (4.3; in 2nd year & every 4 years thereafter) – November 2027
Every 5 years
Custodian Review/RFP – April 2029 (2.1)
Proxy Advisor Review/RFP – April 2025 (2.1)
Actuarial Experience Study – June 2026 (2.2)
Actuarial Audit – Sep 2026 (2.2)
Actuarial Consultant Review/RFP – Jan 2027 (2.2)
Asset/Liability Study – Mar 2027 #
Strategic Plan – Jul/Aug 2027 #
Board Investment Consultants Review/RFP – October 2027 (2.1)
External Auditor Bid Process (1.6) – March 2026
# Governance Best Practices Assessment
Variable
Collective Bargaining Contract Approval – October 2024