MainePERS 2023 Annual Board Work Plan
January
Disability Retirement Program (PL2021, c. 277)
- Experience Report
- LTDI Report
Proxy Voting Report
February
Finance & Audit Committee
- Annual selection of Chair
- Quarterly Internal Audit Report
Investment Policy Review
Quarterly Investment Reports*
March
Quarterly Investment Education
MaineStart Quarterly Review
April
Finance & Audit Committee
- Annual Budget – Review
Fiduciary Education
May
Finance & Audit Committee
- Annual Budget – Vote
- Quarterly Internal Audit Report
Annual Budget
Quarterly Investment Reports*
June
Enterprise-wide Risk Assessment
Quarterly Investment Education
MaineStart Quarterly Review
July
Strategic Plan Update
Proxy Voting Report
Actuarial Economics Assumption Review
August
Finance & Audit Committee
- Quarterly Internal Audit Report
Annual COLA Approval
Quarterly Investment Reports*
Board Self-Evaluation Survey
September
Board Self-Assessment Survey Results/Discussion
Quarterly Investment Education
MaineStart Quarterly Review
CEO Annual Self-Assessment Due
October
Annual Actuarial Valuation
Annual Audited Financial Statements
Member Satisfaction Survey Results
Key Performance and Risk Measures
CEO Annual Review
November
Finance & Audit Committee
- Quarterly Internal Audit Report
Board Officer Elections
Board Policy Review
Quarterly Investment Reports*
December
Annual Board Calendar
Annual Board Work Plan
Finance & Audit Committee Appointments
ESG Report & Policy Review
Divestment Report
Quarterly Investment Education
MaineStart Quarterly Review
Annual Conflict of Interest Statement
Annual Board Work Plan – Frequency Schedule
Quarterly
Finance & Audit Committee Meetings (1.6)
- Internal Audit Reports (1.6)
Quarterly Investment Reports*:
- Rebalancing Report (2.1)
- GLI Current Asset Allocation (2.1-A)
- RHIT Current Asset Allocation (2.1-B)
- Investment Quarterly Review
- Risk Diversifiers Quarterly Review
- Cliffwater Quarterly Review
- Real Estate Quarterly Review
MaineStart Quarterly Report (2.1-C)
Proxy Voting Report (2.7) – semi-annually
Annually
Board Calendar (1.10)
Board Work Plan #
Board Policy Reviews (review 1/3 each year)
Board Self-Assessment (1.7) & Continuing Education Needs #
Fiduciary Education #
Conflict of Interest Statement (1.3)
Budget (1.6)
Audited Financial Statements (1.6)
Actuarial Economic Assumptions Review (2.2)
Actuarial Valuation (2.2)
Investment Policy Review #
ESG Report (2.6; PL2021, c. 277)
COLA Approval (5 M.R.S. sec. 17806; Rule 803)
Enterprise-wide Risk Assessment #
Strategic Plan Update #
Key Performance and Risk Measures #
Divestment Report (PL2021, c. 231)
Every 2 Years
Rate Setting (Biennial Budget; July of even-numbered years)
Finance and Audit Committee Appointments (1.6; November of even-numbered years)
Collective Bargaining Contract Approval (November of odd-numbered years)
Every 5 years
Custodian Review/RFP – April 2023 (2.1)
Proxy Advisor Review/RFP – April 2025 (2.1)
Actuarial Experience Study – June 2026 (2.2)
Actuarial Audit – Sep 2026 (2.2)
Actuarial Consultant Review/RFP – Jan 2027 (2.2)
Asset/Liability Study – Mar 2027 #
Strategic Plan – Jul/Aug 2027 #
Board Consultants Review/RFP – October 2027 (2.1)
External Auditor Bid Process (1.6) – March 2026
# Governance Best Practices Assessment
NOTE: The annual work plan is for Board and staff planning purposes. Notice of public meetings is provided in accordance with the Freedom of Access Act.
