Grievance Procedures Under Americans with Disabilities Act

This Grievance Procedure is established to meet the requirements of the Americans with Disabilities Act of 1990 (“ADA”). It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of services, activities, programs, or benefits by the Maine Public Employees Retirement System (“MainePERS”). MainePERS’ Human Resources policies govern employment-related complaints of disability discrimination.

The complaint should be in writing and contain information about the alleged discrimination such as name, address, phone number of complainant and location, date, and description of the problem. Alternative means of filing complaints, such as personal interviews or a tape recording of the complaint, will be made available for persons with disabilities upon request.

The complaint should be submitted by the grievant and/or their designee as soon as possible but no later than 60 calendar days after the alleged violation to Michael J. Colleran, Chief Operating Officer and General Counsel, Maine Public Employees Retirement System, P.O. Box 349, Augusta, ME 04332-0349, (207) 512-3100, [email protected].

Within 15 calendar days after receipt of the complaint, Michael J. Colleran or his designee will meet with the complainant to discuss the complaint and the possible resolutions. Within 15 calendar days of the meeting, Michael J. Colleran or his designee will respond in writing, and where appropriate, in a format accessible to the complainant, such as large print, Braille, or audio tape. The response will explain the position of MainePERS and offer options for substantive resolution of the complaint.

All written complaints received by Michael J. Colleran or his designee and responses will be retained by MainePERS for at least three years.