Employer Reporting
Maine Public Employees Retirement System participating
employers use a Monthly Payroll Detail Filing to pass
information to MainePERS. This information allows the
MainePERS to track creditable service and earnable
compensation for active members as well as recognize
payments made for the purchase or repurchase of creditable
service. While a Monthly Payroll Detail Filing may be
accepted in paper format, the suggested mode of reporting is
in the prescribed electronic format below.
Note to State of Maine and Maine
Community College System Employers: State of Maine
and Maine Community College System employee payroll
information is submitted to MainePERS on a bi-weekly basis
for most State of Maine employers and the Community College
System. Questions regarding the reporting of State of Maine
retirement information may be referred to the State
Department of Administration & Financial Services Central
Payroll Office. Questions regarding the reporting of Maine
Community College System retirement information should be
referred to the MCCS.
Note to All Employers: The
preferred mode of filing for all Employers is through the
Electronic Payroll Filing (EPF) web site.
The following are links to summary reports required with
submission of both paper and electronic filings.
< Back to Top >
Employer Account Statements
The Maine Public Employees Retirement System has begun
issuing Statements of Account to you, our employers. These
Statements provide an itemized summary of your outstanding
debit/credit memos. Additionally, in those instances when a
late payroll reporting remittance has resulted in the
assessment of interest, the Statements will reflect those
interest changes.
The Statements will be created on a regular monthly basis
but will only be sent to you if you have open charges or
credits awaiting closure or have been assessed interest, as
determined by the reconciliation of your monthly payroll
reports or the timeliness of your remittances.
Because Statements of Account may recap multiple
transactions, the best method of paying a Debit Memo,
utilizing a Credit Memo or paying assessed interest is to
record its detail on the Monthly Summary Report with which
the item is being paid or cleared, rather than simply
entering the net amount shown on the Statement.
Questions regarding your Statements of Account may be
directed to your assigned Employer Services Technician by
calling the MainePERS at (207)512-3100 or toll free at
1-800-451-9800.
< Back to Top >
Payroll Filing
MainePERS requires employers to report employee payroll
information on a monthly basis. The due date for employer
payroll filings is the fifteenth day of the month following
the payroll filing period being reported. Chapter 201 of the
MainePERS Rules provides for interest to be assessed on
delinquent payments. This due date applies to the Monthly
Payroll Detail Filing, the Monthly Payroll Summary Report
and the applicable payment. Checks should be made payable to
the Maine Public Employees Retirement System. Detailed
descriptions of the reporting requirements for individual
fields and applicable codes are described in the manuals and
the appendices below.
< Back to Top >
Employer Payroll Report and
Payment 2011 Due Dates
Employer payroll reports and payments are due no later than
15 days after the end of each month. The due date is
advanced to the next business day in instances when the 15th
of the month falls on a weekend or holiday. The following
are the 2011 due dates:
|
Covered Month |
Report & Remittance Due |
|
|
|
|
January 2011 |
February 15,
2011 |
|
February 2011 |
March 15,
2011 |
|
March 2011 |
April 15,
2011 |
|
April 2011 |
May 16, 2011 |
|
May 2011 |
June 15, 2011 |
|
June 2011 |
July 15, 2011 |
|
July 2011 |
August 15,
2011 |
|
August 2011 |
September 15,
2011 |
|
September
2011 |
October 17,
2011 |
|
October 2011 |
November 15,
2011 |
|
November 2011 |
December 15,
2011 |
|
December 2011 |
January 16,
2012 |
< Back to Top >
Electronic Payroll Filing
MainePERS has a Web page designed for the sole purpose of
uploading Electronic Payroll Files (EPF). All payrolls
uploaded to this website must be formatted according to the
specifications contained within the manuals. For more
information about reporting electronically, contact the
Payroll Processing Unit at (207) 512-3202.
The downloadable manuals below are in PDF format. PDF files
require Adobe® Reader®. If the Reader does not automatically
load when you click on a particular manual, you should visit
www.adobe.com to download the latest version of Adobe®
Reader®. This is free software offered by Adobe and is a
one-time download that takes only minutes to complete.
State:
Electronic Payroll Filing Manual
Teacher and Participating
Local District (PLD):
Electronic Payroll Filing Manual
Payroll Processing Manual
< Back to Top >
|
