for
Employers of Maine Public Employees Retirement System |
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Go-Live Date for Employer
Self-Service
Set for March, 2010
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MainePERS projected go-live date for Employer
Self-Service (ESS) is now March 2010. As often happens in
these projects, our vendor has experienced staff turnover
that will delay final development of this module. Because of
this schedule change, we will not send instructions for
designating security administrators until early in 2010. |
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MainePERS Employer
Self-Service (ESS) Training Team
On the Road Again
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Beginning this month, MainePERS Employer Services team
hits the road. They'll be offering a three-hour ESS
training session in various locations around the State
between now and mid-December. The training will include
an introduction to working in a web-based reporting
environment, as well as some hands on practice.
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Kathy
Alley, Mary Richards
and Lynn Pease |
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You will receive a Certificate of Accomplishment in Basic
Employer Self-Service and a temporary password to a "read-only"
version of the software. This will allow you to learn more about
the system at your own convenience. So far, more than half of
MainePERS' employers have registered for training. We appreciate
employers' continued interest and commitment to learning more
about reporting changes. The schedule below shows you where
there are seats still available. Contact Pam McArthur at
1-800-451-9800 ext. 3110 or e-mail
Pam.McArthur@mainepers.org to register. |
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Employer Self-Service (ESS)
Training Schedule
Seats in the sessions highlighted in yellow are no
longer available.
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Coming to
Terms with Terms
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Some of the terms that we'll use regularly
in Employer Self Service are new while existing terms take on a
different meaning. We've developed this chart to assist all of
us in becoming familiar with the Employer Self-Service
terminology. See how it works for you and let us know if there
are terms we should add to this list. |
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Acronyms
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MainePERS Meaning
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EC
|
Earnable Compensation
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EES
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Employee Contributions
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EFT
|
Electronic Funds Transfer
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EPF
|
Electronic Payroll Filing
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ER Code
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Employer
Code (TCABC, P1234)
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ERL Code
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Employer Location Code (TCABC, P1234, P1234A)
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ERS
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Employer Contributions
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ESS
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Employer Self-Service
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GLI
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Group Life Insurance
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PLD
|
Participating Local District
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POS
|
Position or Position Classification Code
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PSC
|
Personnel Status Code
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SCP
|
Service Credit Purchase
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RSN
|
Rate Schedule Number
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New Terms
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MainePERS Employer Self-Service Meaning
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Benefit Plan Class
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MainePERS Benefit Plan
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Employer
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Employer
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Employer Location
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An Employer may be connected to only one
location or an Employer may be connected to
several Employer Locations.
For example, each School Employer has
only one location related to the school,
therefore Employer and Employer Location will
have the same name and code.
A PLD Employer may have a PLD School
Support connection as well as a City or Town
connection.
The PLD City or Town is the Employer with
one location for the City or Town and another
one for the PLD School Support.
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Enrollment
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Enrollment refers to the Group Life Insurance
Program
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Membership
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Membership refers to the Defined Benefit
Retirement Plan
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Plan Name
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Description related to the Benefit Plan Class
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Pre-bill
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Status of a Work Report (Payroll Detail Report)
that has not been processed
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Rate Category
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Rate schedule number on the payroll report is
transformed to a Rate Category in V3
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Work report
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Payroll Detail Report
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Security
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MainePERS Employer Self-Service Meaning
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Hidden Security
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Links to these functions are hidden from user
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Readable Security
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User can view but not change data
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Writable Security
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User can view and change data
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Testing, Testing, 1,
2, 3 - Employers and IT Vendors
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MainePERS will ask all employers to submit a
test payroll file prior to go-live in the
new system. Submitting a test file will help
make sure you'll be able to submit your
employer reporting information successfully
after the move to MainePERS' web-based
reporting system. To submit a test file
you'll need the temporary password we'll
provide you at the training, as well as a
copy of a payroll report from August 2009 or
later. To test if your file will work in our
new system, the test file has to reflect all
the required changes.
As of now, March 1, 2010 is the deadline for
completing successful submission of test
files.
FMI: contact Employer Services at
1-800-451-9800 ext. 3200 or e-mail
Employer@mainepers.org.
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